what are the rules in preparing a business letter?
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Format:\n- single line spacing.\n- 12 Fonts either Times New Roman or other professional style.  Don't be so cute.\n- at least 2 inch for header, footer and margin.\n- clear and decent appearance.\n- A4 size white plan paper.\n\nContent:\n- company letter head.\n- be polite and respectful.\n- up to the point.  You could first drop down what is the purpose of writing this business letter.\n- no more than 4 paragraph.\n- prefer in 1 page only.  Unless it must contain a lot of information.
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Try internet site in googhle just type in key words  such as business forms, documents etc.  Here is one site http://www.allbusiness.com/
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A Letter of Introduction or a Letter of Interest.
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If by business proposal you mean a business plan, here are some resources that can help you write your business plan:\n\n- SBA Business Plan Basics http://www.sba.gov/starting_business/planning/basic.html\n- PowerHomeBiz.com Creating a Business Plan section http://www.powerhomebiz.com/startup/businessplan.htm\n- Entrepreneur.com Writing a Business Plan section http://www.entrepreneur.com/bizplan/0,7253,,00.html\n\nYou may also want to review some sample business plans to see how it actually looks like:\n\n- Bplans.com http://www.bplans.com/sp/businessplans.cfm\n- MOOT Corp Business Plan competition winners\nhttp://www.businessplans.org/businessplans.html\n- VFinance - View hundreds of real business plans in pdf format. http://www.vfinance.com/home.asp?bps=1&ToolPage=bps_main.asp\n- Business Owners Toolkit Sample business plans and information on how to create a plan. http://www.toolkit.cch.com/tools/buspln_m.asp\n- PlanWare Planning software and information. http://www.planware.org/\n- Virtual Business Plan Walk through the design of a business plan. http://www.bizplanit.com/vplan.html \n-SBA Business Planning Guide http://www.sba.gov/starting_business/planning/basic.html\n- Small Business Advancement Center http://www.sbaer.uca.edu/business_plan/businessPlan.pdf\n- Sample Business Plan General planning guide created by the Canadian Business Service Center. http://www.cbsc.org/servlet/ContentServer?pagename=CBSC_FE/display&c=GuideFactSheet&cid\n- Business Plans Index - A subject guide to sample business plans and profiles for specific business types from Carnegie Library of Pittsburgh. http://216.183.184.20/subject/business/bplansindex.html\n-\nSome recommended books are :\n\n- Business Plans Kit for Dummies \n- The Complete Book of Business Plans : Simple Steps to Writing a Powerful Business Plan \n- Writing Business Plans That Get Results : A Step-By-Step Guide \n- Business Plans For Dummies® \n- Your First Business Plan : A Simple Question and Answer Format Designed to Help You Write Your Own Plan \n\nHope that the above resources help
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It all depends on what exactly you are writing.  \n\nIf it is a formal letter you need to write then you need to include your address, their address, the date, and use the correct greeting and closing lines i.e. Dear Sir/Madam, Yours faithfully.\n\nThe opening paragraph should be a brief outline of what you are writing to them about, such as "In response to your letter dated...." Never start with "I am writing to you because".  \nThe second and perhaps third depending on the detail and length of letter will be providing the details of the subject of your letter.\nThe closing paragraph should state how you would like them to action your letter, and if you require a response it should include something along the lines of "I look forward to hearing from you".\n\nIf you are writing a speech or essay formal writing means you need to cater the language to your audience, using technical words to demonstrate you have knowledge of the area you are discussing.  It should be to the point, and not contain information which is not relevant to your point.
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The Start \n\nDear Personnel Director, \nDear Sir or Madam (use if you don't know who you are writing to)\nDear Mr, Mrs, Miss or Ms (use if you know who you are writing to, and have a formal relationship with - VERY IMPORTANT use Ms for women unless asked to use Mrs or Miss) \nDear Frank (use if the person is a close business contact or friend)\n\nThe Reference\n\nWith reference to your advertisement in the Times, your letter of 23 rd March, \nyour phone call today, \nThank you for your letter of March 5 th . \n\nThe Reason for Writing \n\nI am writing to enquire about \napologize for \nconfirm \n\n\nRequesting\n\nCould you possibly? \nI would be grateful if you could \n\n\nAgreeing to Requests\n\nI would be delighted to \n\n\nGiving Bad News\n\nUnfortunately \nI am afraid that \n\n\nEnclosing Documents\n\nI am enclosing \nPlease find enclosed \nEnclosed you will find \n\n\nClosing Remarks\n\nThank you for your help Please contact us again if we can help in any way. \nthere are any problems. \nyou have any questions.\n\nReference to Future Contact\n\nI look forward to ...\nhearing from you soon. \nmeeting you next Tuesday. \nseeing you next Thursday.\n\nThe Finish\n\nYours faithfully, (If you don't know the name of the person you're writing to) Yours sincerely, (If you know the name of the person you're writing to) Best wishes, \nBest regards, (If the person is a close business contact or friend) \n\nHere is a sample letter using some of these forms: \n\nKen's Cheese House \n34 Chatley Avenue \nSeattle, WA 98765 \nTel: (206) 456 8967 \nFax: (206) 456 6745 \nEmail: kenny@cheese.com \n\n\n\n\nFred Flintstone \nSales Manager \nCheese Specialists Inc. \n456 Rubble Road \nRockville, IL 896756 \n\n\n\n\n\nDear Mr Flintstone: \n\nWith reference to our telephone conversation today, I am writing to confirm your order for: 120 x Cheddar Deluxe Ref. No. 856 \n\nThe order will be shipped within three days via UPS and should arrive at your store in about 10 days.\n\nPlease contact us again if we can help in any way. \n\n\n\nYours sincerely, \n\nKenneth Beare \nDirector of Ken's Cheese House
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Covering letters should really have 3 paragraphs.\n\n1) Stating the purpose of the letter\n\n2) Briefly highlighting your main "sales points"\n\n3) Closing / sign off.\n\nSo, for example:\n\n\nDear Sir,\n\nI would like to apply for the position of Shop Manager as advertised in March edition of Retail News. I have enclosed a copy of my CV as requested.\n\nAs you will see on my CV I have 15 years experience working within the retail sector primarily in supervisory positions, and possess a BA in Retail Management.\n\nI trust that my application will be of interest to you, and if you have any questions please do not hesitate to contact me.\n\nYours faithfully,\n\nJohn Smith
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Something like this....\n\n\nYour company logo or name\n\n                  \n                               FAX TRANSMITTAL\n\nDate:\n\nTO:   name\n         company\n         fax number\n\nFROM: Your name\n            phone number\n            fax number\n\n\nNumber of pages (including cover sheet):  ______\n\n\nRE:  (something specific like "invoices" or "attached resume"\n\nMessage:  (something simple like "here is the info you requested")\n\n\n\nThat's it!!
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OBJECTIVES\nTo provide the preparatory work necessary to facilitate the writing of formal letters. An ordering activity will be used to present the recommended lay-out of such letters. A "Spot the Mistakes" exercise will be used to focus on common errors and a relatively easy Questionnaire will be set in which success should be assured to help promote positive self-esteem.\n\nACTIVITIES\nThe lesson consists of three stages that are outlined below:\n\n1) An ordering activity for group work with cards: Each group will be given a set of cards to order and I will circulate during the activity to provide any assistance required. This caters for the Bodily-kinesthetic Intelligence Type – for those of us who learn through movement. The correct version will then be displayed on the OHP. Timing 15 minutes\n\n2) Find the deliberate mistakes for pair work: To vary the forms of interaction, this time the learners will be asked to work on the activity in pairs and photocopies will be provided. The correct answers will then be elicited, making use of the OHP once again. Timing 20 minutes\n\n3) A Questionnaire through which the learner can find out how much they know about letter writing: The students can work on this individually and photocopies will be provided for this purpose. The incentive of a fabulous mystery prize will be offered as a carrot for the winner! Timing: 15 minutes
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Learning to advocate for yourself is both an important and learnable skill. There is no reason for consumers to be unhappy with the goods and \n\nservices they receive. A respectful and thoughtful, though forceful, letter of grievance can turn a lemon into lemonade. Here is how to do it. \n\nSteps \nBe polite! Being rude won't get you anywhere! Use a reserved and respectful tone. Try to avoid accusing someone of something untoward. In reality \n\nunless the company you have dealt with is intent on defrauding you, the people you have dealt with in the company mean for you to be happy so \n\nthat you will come back and bring friends. \nKeep on point and get to the point fast. Do not tell the whole story (how you got to the store, who was with you, what you had for breakfast...) \n\nOnly give the facts that are pertinent to your case and fact pattern. \nSend copies of reciepts and bills of lading as well as checks you sent and, if appropriate, photos or videos, etc. All documentation should go with \n\nyour letter. You do not need to send sworn letters of witnesses. In fact, if you think you might wind up in court over this, you might want to hold \n\nback not only the witness' statement but her name as well. \nNever threaten legal action. If you intend to go that route, send your letter first, then if the response is not adequate, write to a supervisor and \n\nthen see an attorney. He will know just what to do if the supervisor's letter receives an unsatisfactory response. Legal action is your last resort and \n\nleading with it in your letters sets a negative tone and may come back to bite you if your bluff is called. \nWork up the chain of command. Each time you move from customer service rep to supervisor to director to Vice President to CEO, you should \n\nattach the correspondence you have had at the previous level. This will update your new company representative and very possibly get the matter \n\nresolved in a non-litigious way. If you go right to the top, chances are the CEO is not going to know what you are talking about or why you are \n\nupset. He will only have half a story (yours) and if he investigates, will not know who to talk to. \n\n\n\nTips \nDo not write the letter at the moment when you are angry; wait until you have calmed down. Take some time and refelct on what has occurred. \n\nWhen you have thought the whole thing out and know just what you want and how you want to ask for it, you will be ready to write your letter \nBe sure your letter includes your name, address, e-mail, and phone number (home work and cell if possible). Also, be sure to ask for the reader's \n\ninformation as well so you can be kept and keep them up to date on your case. \nIf you are writing to complain about a specific person, limit your letter to their shortcomings and do not disparage the organization as a whole. If \n\nyou are writing to complain about a policy of the company, do not insult the listener or the policy; just state your problem and how you want it to \n\nget fixed. \nWarnings \nIt is illegal to write a letter that contains threatening language. If you threaten someone, even with a law suit, it can be held that you aggravatedly \n\nharassed someone and you could get a criminal record for sending the letters.
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depends upon how big a business is if you are talking about a small business it should not be that long you want to make sure you donot miss any account or transaction that will occur and all the departments are listed in order other than that i think 5-6 pages should be enough
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It's better to be more specific than "to whom it may concern" or "dear sir" because people will not have time to read the letter.  If you are more specific, they can better direct the mail to the appropriate contact.  Here are some examples:\n\n"Dear Recruiting Team at IBM:"\n"Dear Hiring Manager at Johnson & Johnson:"\n"Dear Human Resource Representative at Pepsi Company:"
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It is a letter you include with your job application and resume, highlighting some of your best points in terms of being qualified for the job.  It should be clear and easy to read, and never longer than one page.  It should be done on good quality paper.  In the letter you have to sell yourself.  It may be what gets you to the interview stage, so be meticulous with it.  It should be written with the specific job and employer in mind.  Remember that the person who reads your letter may read dozens of other letters for the same job so try to make yours stand out.\n\nThese sites should help you.  Best of luck with it.
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We can only provide you with information on how to prepare your business plan. Here are some resources that can help you write your business plan:\n\n- SBA Business Plan Basics http://www.sba.gov/starting_business/planning/basic.html\n- PowerHomeBiz.com Creating a Business Plan section http://www.powerhomebiz.com/startup/businessplan.htm\n- Entrepreneur.com Writing a Business Plan section http://www.entrepreneur.com/bizplan/0,7253,,00.html\n\nYou may also want to review some sample business plans to see how it actually looks like:\n\n- Bplans.com http://www.bplans.com/sp/businessplans.cfm\n- MOOT Corp Business Plan competition winners\nhttp://www.businessplans.org/businessplans.html\n- VFinance - View hundreds of real business plans in pdf format. http://www.vfinance.com/home.asp?bps=1&ToolPage=bps_main.asp\n- Business Owners Toolkit Sample business plans and information on how to create a plan. http://www.toolkit.cch.com/tools/buspln_m.asp\n- PlanWare Planning software and information. http://www.planware.org/\n- Virtual Business Plan Walk through the design of a business plan. http://www.bizplanit.com/vplan.html \n-SBA Business Planning Guide http://www.sba.gov/starting_business/planning/basic.html\n- Small Business Advancement Center http://www.sbaer.uca.edu/business_plan/businessPlan.pdf\n- Sample Business Plan General planning guide created by the Canadian Business Service Center. http://www.cbsc.org/servlet/ContentServer?pagename=CBSC_FE/display&c=GuideFactSheet&cid\n- Business Plans Index - A subject guide to sample business plans and profiles for specific business types from Carnegie Library of Pittsburgh. http://216.183.184.20/subject/business/bplansindex.html\n-\nSome recommended books are :\n\n- Business Plans Kit for Dummies \n- The Complete Book of Business Plans : Simple Steps to Writing a Powerful Business Plan \n- Writing Business Plans That Get Results : A Step-By-Step Guide \n- Business Plans For Dummies® \n- Your First Business Plan : A Simple Question and Answer Format Designed to Help You Write Your Own Plan \n\nHope that the above resources help
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There are predictable contents of a standard business plan. For example, a business plan normally starts with an Executive Summary, which should be concise and interesting. People almost always expect to see sections covering the Company, the Market, the Product, the Management Team, Strategy, Implementation and Financial Analysis.\n\nIf you have the main components, the order doesn’t matter that much, but here’s the order I suggest.\n\n1. Executive Summary: Write this last. It’s just a page or two of highlights.\n\n2. Company Description: Legal establishment, history, start-up plans, etc.\n\n3. Product or Service: Describe what you’re selling. Focus on customer benefits.\n\n4. Market Analysis: You need to know your market, customer needs, where they are, how to reach them, etc.\n\n5. Strategy and Implementation: Be specific. Include management responsibilities with dates and budgets. Make sure you can track results.\n\n6. Web Plan Summary: For e-commerce, include discussion of website, development costs, operations, sales and marketing strategies.\n\n7. Management Team: Describe the organization and the key management team members.\n\n8. Financial Analysis: Make sure to include at the very least your projected Profit and Loss and Cash Flow tables.\n\nI don’t recommend developing the plan in the same order you present it as a finished document. For example, although the Executive Summary obviously comes as the first section of a business plan, I recommend writing it after everything else is done. It will appear first, but you write it last.\n\nThere are also some business tables and charts that are normally expected in a standard business plan.\n\nCash flow is the single most important numerical analysis in a plan, and should never be missing. Most plans will also have Sales Forecast and Profit and Loss statements. I believe they should also have separate Personnel listings, projected Balance sheet, projected Business Ratios, and Market Analysis tables.\n\nI also believe that every plan should include bar charts and pie charts to illustrate the numbers.\n\nI also recommend contacting your local SBDC and/or SCORE office. These two organizations are funded by the SBA and provide free business planning advice. You can find your local SCORE here: http://www.score.org/\nYour local SBDC can be found here: http://www.bplans.com/sb/\n\nIf you're interested, here's an expanded plan outline:\n\n1.0 Executive Summary\n1.1 Objectives\n1.2 Mission\n1.3 Keys to Success\n2.0 Company Summary\n2.1 Company Ownership\n2.2 Company History (for ongoing companies) or Start-up Plan (for new companies).\n2.3 Company Locations and Facilities\n3.0 Products and Services\n3.1 Product and Service Description\n3.2 Competitive Comparison\n3.3 Sales Literature\n3.4 Sourcing and Fulfillment\n3.5 Technology\n3.6 Future Products and Services\n4.0 Market Analysis Summary\n4.1 Market Segmentation\n4.2 Target Market Segment Strategy\n4.2.1 Market Needs\n4.2.2 Market Trends\n4.2.3 Market Growth\n4.3 Industry Analysis\n4.3.1 Industry Participants\n4.3.2 Distribution Patterns\n4.3.3 Competition and Buying Patterns\n4.3.4 Main Competitors\n5.0 Strategy and Implementation Summary\n5.1 Strategy Pyramids\n5.2 Value Proposition\n5.3 Competitive Edge\n5.4 Marketing Strategy\n5.4.1 Positioning Statements\n5.4.2 Pricing Strategy\n5.4.3 Promotion Strategy\n5.4.4 Distribution Patterns\n5.4.5 Marketing Programs\n5.5 Sales Strategy\n5.5.1 Sales Forecast\n5.5.2 Sales Programs\n5.6 Strategic Alliances\n5.7 Milestones\n6.0 Web Plan Summary\n6.1 Website Marketing Strategy\n6.2 Development Requirements\n7.0 Management Summary\n7.1 Organizational Structure\n7.2 Management Team\n7.3 Management Team Gaps\n7.4 Personnel Plan\n8.0 Financial Plan\n8.1 Important Assumptions\n8.2 Key Financial Indicators\n8.3 Break-even Analysis\n8.4 Projected Profit and Loss\n8.5 Projected Cash Flow\n8.6 Projected Balance Sheet\n8.7 Business Ratios\n8.8 Long-term Plan
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Sample Acceptance Letter\nYour Address\nCity, State Zipcode\nDate\n\n\nContact Person\nTitle\nDepartment\nCompany\nAddress\nCity, State Zipcode\n\nDear Mr./Ms. Contact Person: \n\n\nThank you for offering me a position with (name of organization ) in your (location or division). I appreciate the efforts that everyone in your organization has made on my behalf.\n\nAfter giving your offer serious consideration, I am confident that joining your firm will offer the challenges and rewards I seek. I enthusiastically accept your offer of employment at an annual salary of $________. Becoming a (position title) with (name of organization) will provide me the opportunity to make a genuine contribution and to develop professionally. \n\nOn (date) I plan to be in the area to look for suitable housing. Would you please send me any pertinent information you have available? Also, if it has been established, would you please let me know the date on which you would like me to start work?\n\nI want to express my appreciation again for the many courtesies you and others in your organization have extended to me. I am looking forward to beginning a rewarding career with (name of organization).\n\n\nSincerely,\n\n(written signature)\n\nType your name here
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Business card\n\nBusiness cards are shared during formal introductions as a convenience and a memory aid. A business card typically includes the giver's name, company affiliation (usually with a logo) and contact information such as street addresses, telephone number(s) and/or e-mail addresses. A professional business card will often (but not always) include one or more aspects of striking visual design.\n\nBusiness cards are frequently used during sales calls to provide potential customers with a means to contact the business or representative of the business.\n\n\nIn Print\n\nBusiness cards are normally printed on a 4-color press and ordered as one of the following:\n\n    * 4/0 - Full Color Front / No Back\n    * 4/1 - Full Color Front / Black & White Back\n    * 4/4 - Full Color Front / Full Color Back\n\nThese names are pronounced as "four over zero" or "four over four".\n\nBusiness cards normally have a UV coating which makes them appear shinier than normal. Since UV cannot be written on, it is generally discarded on sides that might require it.\n\nWhen cards are designed, they are normally given bleeds. This is to helps ensure, that the paper will cut without white edges due to paper shifting. Paper shifting does occur on a press from time to time, and can be up to 1/8" or more. This will result in a nasty white line going down one (or more) of the sides. Bleeds are typically an extra 1/8 to 1/4 in to all sides of the card.\n\n    * Bleed Size: 3.75 x 2.25 in (95.25 by 57.15 mm)\n    * Cut Size: 3.5 x 2 in (89 by 51 mm)\n\nhttp://en.wikipedia.org/wiki/Business_card